In this week’s blog, I will be discussing how to evaluate
and measure strategic communication campaigns. The study of strategic
communications is still a relatively new field; therefore, there is no steadfast
means of evaluating a communication strategy. There are a few techniques that
companies have implemented to try and measure and evaluate strategic
communication campaigns. The formative
method of evaluation examines the strengths and weaknesses of the material within
a campaign before or during the campaign’s implementation. This method asks
such questions as: who is the best messenger and what message works best with
the target audience. The process method
measures effort and output of a campaign. Implementation of the campaign and
how well the involved activities worked are examined. How much material was put
out there and how far reaching was these campaigns are some of the questions
asked by this method. The outcome
method measures the effects of a campaign. It examines changes in the target
group resulting from the campaign. Also, it measures change to policy. It asks
if any change to social norms, beliefs, or attitudes has occurred as a direct
result of the campaign. The impact
method measures change at the community level. It asks if any wide spread fundamental
changes to society have occurred as a result of the campaign. This approach
seeks to find long term change to broad behaviors within society such as
violence or cancer causing habits. There are other methods of evaluating
communication such as the Balanced Scorecard (BSC)
method, which I will explain in more detail soon. Strategic communication leaders
have a hard time measuring and evaluating a company’s communication strategy.
There is a lack of sustainable methods which tends to be part of the problem
with measure strategic communication outcomes. (Zarfass, 2005) If companies do
not have the sufficient resources and tools, then how will they be able to
effectively measure their progress in strategic communication campaigns? Ansgar
Zarfass states, “ultimate goals, objectivities, and accomplishments of the
company or organization as a whole have been achieved cannot be proved. (2005)”
If we cannot prove the achievement of a company, then it would be quite
difficult for strategic communication professionals to measure strategic
communication campaigns. However, as I have mentioned before, there are some
methods that have been successful. There is still no standardized universal method
as of today.
Some corporations have used the Balanced Scorecard
(BSC) to measure and evaluate business communication strategies. However, the
BSC can be restricted by improper application and its format is not presented
in great enough detail for some corporate communications. The BSC can be a very
versatile tool for evaluating communications; however, if not efficiently
applied its versatility can be its draw back. Some corporations that have been
using the BSC have narrowed the scope of its application to only one level of their
company. Such is the case with the Scorecard used by Fleisher/Mahaffy (1997)
which is focused mainly on the company’s operational assets. In contrast, the
consultant group of Hering/Schuppener/Sommerhalder uses their scorecard to pay
special attention to corporate strategy while failing to direct any concern
toward their operational level. (Zarfass, 2005) Companies that have implemented
the BSC have seen positive results, such as decrease in cost and an overall
improvement in the communication within their company. In order for this tool
to work to its full potential, the company must incorporate it into all aspects
of the organization. The companies have to look at several different facets
such as finance, customer satisfaction, internal business and corporate growth.
Specific goals need to be set and coincide with both the business and
communication departments. Technicians need to make sure they respond to customer
calls in a timely manner. This increases the chances of customer satisfaction
and repeat sales. All employees need to concentrate on increase sales and
productivity. If an employee is in engaging non-productive task such as texting
or game play; this task should be dismissed. It is essential that corporate and
communication departments have the same communication goals. This helps with
the measuring and evaluation process of strategic communications. Zarfass states
this about using scorecards, “setting methods like this into practice strengthens
the role of the communications function because it displays how communication
contributes to the company’s profitability and helps to optimize relevant
processes. (2005)” However, there are three potential problems with the use of scorecards.
·
The increasing use of scorecards can
lead to the misuse of them.
·
The improper design of a scorecard
causes it not to link with the overall business strategy.
·
The tendency to stick with perceived tried
and true methods that are familiar rather than newer more creative methods that
could provide a competitive edge.
The use of the Balanced Scorecard is a promising new
approach to evaluating strategic communications. Like any new process it has
its potential issues and room for improvement, but overall it gives companies a
concise means of measuring the efficiency and effectiveness of their
communication structure.
An Adapted
Approach
The reason for communication campaigns is to change
behavior and attitudes. Also, communication campaigns are used to push the
public or decision makers into action. Most of the time the Adapted Approach is
used to change or create new laws and policies. Activities, output, outcomes,
and impact are all important in evaluating communication campaigns. An example
of this is the following chart:
Activities
|
Output
|
Outcomes
|
Impact
|
Media
|
Media Coverage
|
Awareness
|
Behavior Change
|
Web
|
Events
|
Opinions
|
Policy Changes
|
|
|
Attitudes
|
|
|
|
Behavior
|
|
The most effective way
to measure communication campaigns is to measure outcomes. One of the questions
that need to be asked is the following: Did communication activities result in
any opinion attitude, and/or behavior change amongst targeted audience? If the
outcome is yes there is a change in behavior and attitude, then one can assume
that the communication campaign worked well. Some of the ways to evaluate and
measure campaigns are: 1.Web Analytics; 2. Short Poll; 3. Focus Groups; 4. In-Depth
Interviews; 5. Panel Studies; 6. Surveys; 7. Control Group Studies; 8. Tracking
Mechanisms; and 9. Chronological Monitoring. (Owl RE, 2008)
In conclusion, even
though there is not a standardized way of evaluating strategic communication
campaigns, the techniques mentioned above have been proven to be useful.
References:
http://www.owlre.com/wordpress/
http://www.bledcom.com/_files/326/ansgar_zerfass.pdf